Annual member meeting record 2020

Date: 2020-11-25

1. The annual meeting opened
   
   
2. Establishment of a list of eligible voters
   1. Membership was confirmed upon admission to the meeting. A total of 35 voting members participated.
      
      
3. Election of Chairperson of the meeting
   1. Petra Eriksson was elected Chairperson of the meeting.
      
      
4. Election of meeting Secretary and Adjuster
   1. Robert Malmgren was elected meeting Secretary.
   2. Charlotte Leyser was elected Adjuster.
      
      
5. Approval of invitation procedure
   1. The invitation was published on the website on October 23 and sent out on October 28. The invitation was approved.
      
      
6. Adoption of the agenda
   1. Items 13 and 14 on the sent out agenda changed places. The agenda was adopted with those changes.
      
      
7. The Board's activity report
   1. The Board presented themselves for the meeting.
   2. Robert Malmgren went through the activity report from the Board and the Board answered questions.
      
      
8. The Board's discharge from liability
   1. The meeting granted the Board discharge from liability for the term of office.
      
      
9. Election of Chairperson
   1. Kirsi Höglund was unanimously elected Chairperson for the period 2020-11-26 to the next annual meeting.
      
      
10. Election of Vice Chairperson
    1. Johanna Hägglund Norberg was unanimously elected Vice Chairperson for the period 2020-11-26 for the next annual meeting.
    2. Robert Malmgren was unanimously elected deputy Vice Chairperson for the period 2020-11-26 until the next annual meeting.
       
       
11. Election of members (and any sustitutes)
    1. The members of the Saco-S Association's Board was unanimously elected for the period 2020-11-26 to the next annual meeting.
       1. Petra Eriksson
       2. Gunilla Ransbo
       3. Sara Bladby
       4. Jakob Piehl
       5. Claes Thorén
       6. Cajsa Bartusch
          
          
    2. The sustitutes of the Saco-S Association's Board was unanimously elected for the period 2020-11-26 to the next annual meeting.
       1. Mats Målqvist
       2. Alexandra Abde
          
          
12. Election of Nominating committee
    1. The Nominating committee for the period 2020-11-26 to the next annual meeting was elected unanimously
       1. Magnus Strandås
       2. Tina Hedmo
       3. Eric Stempel
          
          
13. Consideration of the Board's bill: Guidelines for equal opportunities for Saco-S's work at Uppsala University
    1. Goals and strategies for equal opportunities was presented to the meeting and the Board answered questions. Proposals arose for additions to the guidelines.
       1. "designs our information material and our information events and internal meetings so that it promotes a broad participation."
    2. The meeting decided to adopt the guidelines for the Saco-S Association with proposed changes.
    3. The meeting decided that the guidelines should be followed up in a business plan when such is established.
       
       
14. Delegation to the Board to appoint the Association's representatives to certain bodies if necessary
    1. The annual meeting delegated to the Board to appoint these representatives.
       
       
15. Other questions
    1. On a question from a member whether it is possible to get involved in more ways than through the Board? The Board answered that it is possible and gave examples of this.
    2. The Board raised an issue regarding the placement of Board members' term of office during the year. Today it runs from annual meeting to annual meeting. Other options could be either calendar year or broken calendar year. A broken calendar year could then also mean moving the annual meeting from November to probably in May. The issue will be addressed at the next annual meeting.
    3. The Board raised an issue regarding the length of the term of office for Board members. One proposal is to elect Board members for two years, so that only half of the Board is elected at each annual meeting. The issue will be addressed at the next annual meeting.
    4. The Board raised an issue about the business plan for the Association. The annual meeting thought it was a good idea. The Board will present a business plan at the next annual meeting
    5. To a question from a member about how the relocation trial is done and how Saco-S utilises members' rights, the Board answered the question. The process is also described in the activity report.
       
       
16. The annual meeting closed